- 250+ small-business products reviewed and rated by our team of experts.
- 95+ years of combined experience covering small business and personal finance.
- 75+ categories of best business software selections.
- Objective and comprehensive business accounting software ratings rubric. (Learn more about our star ratings.)
Best Small-Business Expense Trackers
Product | Promotion | Learn more | ||
---|---|---|---|---|
Xero Learn more on Xero's secure website | 5.0/5 Best for Accounting software with business expense tracking features | $15/month Additional pricing tiers (per month): $47, $80. | 30-day free trial or monthly discount (terms vary). | Learn more on Xero's secure website |
QuickBooks Online Learn more on QuickBooks Online's secure website | 5.0/5 Best for Accounting software with business expense tracking features | $35/month Additional pricing tiers (per month): $65, $99, $235. | 50% off for first three months or free 30-day trial. | Learn more on QuickBooks Online's secure website |
FreshBooks Learn more on FreshBooks' secure website | 4.5/5 Best for Accounting software with business expense tracking features | $19/month Additional pricing tiers (per month): $33, $60, custom. | 30-day free trial or monthly discount (terms vary). | Learn more on FreshBooks' secure website |
Zoho Expense Learn more on Zoho Expense's secure website | Best for Mobile expense tracking app | $0 Additional pricing tiers (per user per month): $5, $9, custom. | 14-day free trial | Learn more on Zoho Expense's secure website |
Expensify | Best for Overall business expense tracker | $5/month Per user. Additional pricing tiers (per user per month): $9 under annual subscription. | N/A | |
Certify | Best for Feature-rich business expense tracker | $12/month Per user. Additional pricing tiers (per month): custom. | 14-day free trial | |
SAP Concur Expense | Best for Business expense tracker for midsize and enterprise businesses | N/A Quote-based. | 15-day free trial |
Our picks for
Accounting software with business expense tracking features
Xero
on Xero's secure website
Additional pricing tiers (per month): $47, $80.
or monthly discount (terms vary).
Pros
- Unlimited users in all pricing plans.
- Integrates with more than 1,000 third-party apps.
- Feature set includes an excellent mobile app and suite of reports, capable invoicing features, plus automated bill and receipt capture through Hubdoc.
- Simple layout and easy to use.
Cons
- No phone number for customer support listed.
- Entry-level plan limits bills and invoices to five and 20 per month, respectively.
QuickBooks Online
on QuickBooks Online's secure website
Additional pricing tiers (per month): $65, $99, $235.
for first three months or free 30-day trial.
Pros
- Easy to share information with your accountant and to find QuickBooks experts and online resources if needed.
- More than 750 app integrations.
- Robust feature set includes record-keeping, reporting, invoicing and inventory management, plus a capable mobile app.
- Chat and phone support available Monday through Saturday in all plans.
Cons
- Expensive compared with the competition.
- Frequent price increases and a tendency toward upselling.
- Limited account users with each plan.
FreshBooks
on FreshBooks' secure website
Additional pricing tiers (per month): $33, $60, custom.
or monthly discount (terms vary).
Pros
- Stay in touch with clients through the FreshBooks mobile app and get notified when invoices have been viewed or become overdue.
- Intuitive, customizable invoicing capabilities compete with those of more robust accounting solutions.
- Track time and add billable hours to invoices in all plans.
- Weekday phone support in all plans.
Cons
- Lacks features that quickly growing companies need, like audit trails for accountants to review.
- Highest-tier Select plan only comes with two users (additional users add $11 per month) and lower-tier plans put limits on billable clients.
- Least expensive plan lacks double-entry accounting reports, bank reconciliation and accountant access.
Our pick for
Mobile expense tracking app
Zoho Expense
on Zoho Expense's secure website
Additional pricing tiers (per user per month): $5, $9, custom.
Pros
- Offers a free plan.
- All plans, even the free one, include popular accounting software integrations.
- Extensive list of expense management features, many included in the lowest-tier paid plan.
- Feature-rich mobile apps for iOS, Android, iPad, Mac and Apple Watch.
Cons
- User and receipt scan limits in free plan may necessitate upgrading to a paid plan.
Our pick for
Overall business expense tracker
Expensify
Per user. Additional pricing tiers (per user per month): $9 under annual subscription.
Pros
- Integrates with popular accounting and HR software.
- Can scale as your business grows.
- Includes many features beyond expense tracking, including invoicing, bill pay and travel management.
Cons
- Pricing isn’t fully transparent.
- Per-user pricing can add up quickly if you have more than a few employees.
Our pick for
Feature-rich business expense tracker
Certify
Per user. Additional pricing tiers (per month): custom.
Pros
- Policy controls to help with compliance efforts.
- Supports more than 100 currencies and more than 60 languages.
- Integrates with well-known accounting software.
- Live support available 24 hours on weekdays.
Cons
- Need to upgrade to integrate with accounting software other than QuickBooks.
- Pricing isn’t fully transparent.
Our pick for
Business expense tracker for midsize and enterprise businesses
SAP Concur Expense
Quote-based.
Pros
- Automated features make expense capture and reporting quick and easy.
- In-depth dashboards and reporting for business spend insights.
- Integrates with QuickBooks and Xero.
Cons
- Lack of pricing transparency.
Our picks for the best business expense trackers
Xero
- $15 per month for the Early plan.
- $42 per month for the Growing plan.
- $78 per month for the Established plan.
QuickBooks Online
- $35 per month for the Simple Start plan.
- $65 per month for the Essentials plan.
- $99 per month for the Plus plan.
- $235 per month for the Advanced plan.
FreshBooks
- $19 per month for the Lite plan.
- $33 per month for the Plus plan.
- $60 per month for the Premium plan.
- Custom pricing for the Select plan.
Expensify
- $5 per user per month on an annual subscription for the Collect plan.
- $9 per user per month on an annual subscription for the Control plan.
Certify
- $12 per user per month for the Certify Now plan.
- Quote-based pricing for the Professional plan.
Zoho Expense
- $0 per month for the Free plan.
- $5 per user per month for the Standard plan.
- $9 per user per month for the Premium plan.
- Custom pricing available for more than 100 users.